How to Write a Resignation Letter for Personal Reasons (10 Steps + Examples)

How to Write a Resignation Letter for Personal Reasons (10 Steps + Examples)

How to Write a Resignation Letter for Personal Reasons (10 Steps + Examples)

Stepping away from your job for personal reasons? You’re in the right place. It’s essential to leave on good terms, and a well-crafted resignation letter can help with that. But how do you put your thoughts into words? Don’t worry; we’re here to guide you. 

In this article, you’ll learn how to write a resignation letter for personal reasons that is respectful, clear, and professional. Plus, we’ll share some real-life examples to inspire you. Let’s get started!

Table of Contents

  • Standard Resignation Letter vs. Personal Reason Resignation Letter
  • Common Personal Reasons For Resignation
  • 10-Step Guide To Crafting Your Resignation Letter For Personal Reasons
    • 1. Begin With A Formal Salutation
    • 2. State Your Intent To Resign
    • 3. Mention The Effective Date
    • 4. Provide A Reason
    • 5. Express Gratitude
    • 6. Offer Assistance For The Transition
    • 7. Wrap Up With Good Wishes
    • 8. End The Letter Professionally
    • 9. Review And Edit
    • 10. Send Or Deliver The Letter
  • Do’s And Don’ts In Writing Your Resignation
    • Do’s
    • Don’ts
  • Examples Of Resignation Letters For Personal Reasons
    • Example 1: Resignation Due to Health Reasons
    • Example 2: Resignation Due to Family Commitments
    • Example 3: Resignation Due to Pursuing Further Education
    • Example 4: Resignation Due to Work-Life Balance
    • Example 5: Resignation Due to Mental Health
    • Example 6: Resignation Due to Early Retirement
    • Example 7: Resignation Due to Career Change
    • Example 8: Resignation Due to Personal Priorities
    • Example 9: Resignation Due to Spousal Relocation
    • Example 10: Resignation Due to Personal Development
  • Frequently Asked Questions
    • What happens if I leave without providing a resignation letter?
    • What should I do if my employer asks me to leave immediately after submitting my resignation?
    • What happens if my employer doesn’t accept my resignation?
    • How can I handle a counteroffer from my employer after submitting my resignation?
    • What is an “immediate resignation,” and when is it appropriate?
    • How do I handle questions about my resignation from coworkers?
  • Conclusion

Standard Resignation Letter vs. Personal Reason Resignation Letter

A resignation letter, whether standard or for personal reasons, serves the same core purpose: to professionally communicate your intent to leave your current job. However, the two have subtle differences, mostly related to the content and level of detail provided.

Standard Resignation Letter Personal Reason Resignation Letter
Description A standard resignation letter typically covers your intent to resign, your current position, your last working day, and an offer of assistance for a smooth transition. It also generally includes a note of gratitude for the experiences and opportunities provided by the job. In a personal reason resignation letter, along with the standard components, you specifically mention that you’re resigning due to personal reasons.
Key Features This type of letter focuses more on the formalities and necessary details regarding the resignation process and may not necessarily include your reason for leaving. The difference in this letter lies in the disclosure of the personal element. However, you have control over how much detail you want to share about your personal reasons. It can range from simply mentioning “personal reasons” to providing a brief explanation, depending on your comfort level.

Common Personal Reasons For Resignation

“Personal reasons” for resigning can cover a variety of scenarios. They’re often related to changes in your personal life that affect your ability to perform your job: 

Here are some common personal reasons people might resign:

  1. Health issues: You might have a health condition that makes it difficult to continue working, or you might need to provide care for an ill family member.
  2. Family commitments: This could include the birth or adoption of a child, a spouse’s job relocation, or the need to take care of family members.
  3. Relocation: You might be moving to a new city, state, or country.
  4. Career change: You’ve decided to pursue a different career path, go back to school, or start your own business.
  5. Work-Life balance: You want to spend more time with your family or pursue personal interests or hobbies.
  6. Mental health: You might need to focus on your mental well-being.
  7. Retirement: You’ve decided to retire, whether early or at the standard retirement age.
  8. Pursuing education: You want to return to school or gain additional training in your field.

It’s always important to consider what feels right for you when discussing your personal reasons for resigning.

10-Step Guide To Crafting Your Resignation Letter For Personal Reasons

1. Begin With A Formal Salutation

When starting your resignation letter, think of it as an important conversation. Start it with a polite and professional greeting. A simple “Dear [Supervisor’s First and Last Name]” works great.

Remember: Even if your workplace environment is more casual, it’s still essential to maintain a level of professionalism in your letter.

2. State Your Intent To Resign

Being direct is vital here. Clearly tell your employer that you’re resigning from your current position. You could say something like, “I am writing to officially resign from my position as [Your Position].”

Fact: In some places, it's legally required to explicitly state your intent to resign. So, make sure to be clear about it.

3. Mention The Effective Date

After you’ve stated your intention, let your employer know when your resignation will take effect. A common practice is giving a two-week notice, which might differ depending on your situation or company policy.

For example, you might say, “My last working day will be [Date], two weeks from today.”

4. Provide A Reason

Sharing why you’re leaving can be a personal decision. You might feel the need to maintain privacy about your reasons, and that’s okay. However, giving a reason can be beneficial, too. It can provide clarity and keep open lines of communication between you and your employer.

A simple “I’m resigning for personal reasons” can suffice. But if you’re comfortable, feel free to share more. It might be to pursue further education, a career change, or any personal matter.

As Lao Tzu said:

“He who does not trust enough, will not be trusted.”

Trusting your employer with your reasons can help to maintain their trust in you. Plus, it allows them to understand and even improve things for future employees.

Remember: Remain respectful and professional. It's not a place for complaints or grievances but a note of your intention to resign.

5. Express Gratitude

Always say thank you. Even if there were hard times, try to find something positive about your experience. It could be a lesson learned or a good moment that happened.

For example: “I’m grateful for the opportunities and experiences I’ve had during my time at [Company Name].”

6. Offer Assistance For The Transition

This shows your commitment and professionalism, even at the end. Depending on your role, you could offer to: 

  • Train your replacement
  • Finish up tasks
  • Or prepare documents related to your job
Tip: Offering to assist with the transition process can leave a lasting positive impression and maintain a strong professional relationship with your employer.

7. Wrap Up With Good Wishes

End your letter on a positive note. Wish your colleagues and the company the best for the future. You can be as simple as “I wish the team and [Company Name] all the best.”

8. End The Letter Professionally

Conclude your letter with a respectful closing statement, like “Best Regards” or “Sincerely,” and then add your name. It’s crucial to show respect for your colleagues and company, even if you’re leaving.

9. Review And Edit

After writing your letter, don’t forget to review it. Check for any errors and make sure it clearly communicates your intention to resign.

Remember: Even simple errors can distract from the message you’re trying to send, so take your time and ensure your letter is polished.

10. Send Or Deliver The Letter

When you’re happy with your letter, it’s time to send it. Your company might prefer an email, or perhaps they’d rather you hand it in personally.

Fact: Traditionally, resignation letters were handed in personally, but with the rise of digital communication, many companies now accept them via email.

Do’s And Don’ts In Writing Your Resignation

Writing a resignation letter, especially one for personal reasons, needs to be done with care and professionalism. Here are some do’s and don’ts to keep in mind:

Do’s

  1. Keep it positive: No matter the reason for your resignation, try to keep the tone of your letter positive and forward-looking.
  2. Be mindful of timing: Make sure you time your resignation appropriately. Don’t resign at a critical time for the company if it can be avoided.
  3. Use discretion: If you’re resigning due to sensitive personal reasons, remember that it’s okay to keep details to a minimum. You can say you’re leaving for personal reasons without elaborating.
  4. Maintain privacy: If the letter discusses sensitive issues, ensure it is sent directly to the appropriate party, typically your immediate supervisor or HR.

Don’ts

  1. Don’t burn bridges: Avoid negative comments about the company, your boss, or your colleagues. You never know when you might cross paths again in the future.
  2. Don’t go into too much detail: If the reasons are highly personal or sensitive, you don’t need to divulge all the details. A general statement about personal reasons is acceptable.
  3. Don’t leave immediately: Unless absolutely necessary, try to provide at least two weeks’ notice to give your employer time to find a replacement or redistribute your responsibilities.
  4. Don’t forget about company property: Make sure to return all company property and tie up any loose ends before your last day.
  5. Don’t use informal language: Keep your language formal and professional. This letter will be kept in your employment file and may be seen by future employers.

Examples Of Resignation Letters For Personal Reasons

Here you’ll find various examples of resignation letters for various personal reasons. You can use these as a reference when you need to write your own resignation letter. 

Please remember to customize these letters according to your specific situation and your company’s culture.

Example 1: Resignation Due to Health Reasons

“Dear [Supervisor’s Name],

I am writing to formally resign from my position at [Company Name], effective two weeks from today, [date].

Unfortunately, I have recently been diagnosed with a health condition that requires immediate and intensive treatment. This situation makes it impossible for me to carry out my responsibilities at the level I expect of myself. I believe it’s in the best interests of both myself and the company if I step down at this time.

I am truly grateful for all the opportunities I’ve had during my time at [Company Name]. I’ve greatly valued the experience, knowledge, and skills I’ve acquired.

During my remaining time, I am more than willing to assist in the transition process to make it as smooth as possible.

Thank you once again for your understanding and support during this difficult time. I wish [Company Name] every success in the future.

Best Regards,
[Your Name]“

Example 2: Resignation Due to Family Commitments

“Dear [Supervisor’s Name],

I am writing to formally resign from my position at [Company Name], effective [date].

My decision to resign stems from significant changes in my personal life. My spouse has accepted a job opportunity in another state, and it is best for our family to relocate.

Working at [Company Name] has been an incredible opportunity, and I’m deeply thankful for the experiences I’ve gained and the relationships I’ve formed.

I am committed to making this transition period as smooth as possible. I’m open to training a replacement or transferring my responsibilities as needed.

I leave with wonderful memories and valuable skills that will benefit me in the future. Thank you for your understanding, and I hope to stay in touch.

Sincerely,
[Your Name]“

Example 3: Resignation Due to Pursuing Further Education

“Dear [Supervisor’s Name],

I am writing to submit my formal resignation from my role at [Company Name], effective [date], which is two weeks from today.

This decision comes after much consideration and planning. I have decided to further my education and pursue a master’s degree full-time, which requires my undivided attention and commitment.

I am sincerely grateful for the opportunities and experiences that [Company Name] has provided me. The skills and knowledge I’ve gained here will undoubtedly benefit me in my future academic and professional journey.

During the next two weeks, I am fully prepared to assist in any way to ensure a smooth transition.

Thank you for your understanding, and I look forward to applying the skills and knowledge I have acquired here to my future studies.

Best Regards,
[Your Name]“

Example 4: Resignation Due to Work-Life Balance

“Dear [Supervisor’s Name],

I’m writing to formally resign from my position at [Company Name], effective two weeks from today, [date]. After much thought, I’ve decided to focus more on my personal life. My current commitments do not allow for the work-life balance I need at this time.

I am truly grateful for the learning opportunities and growth I’ve experienced during my time at [Company Name]. I appreciate the support and guidance provided by the team.

I’m more than willing to assist in the transition process during my remaining time here.

Thank you for understanding. I wish [Company Name] all the best moving forward.

Best Regards,
[Your Name]“

Example 5: Resignation Due to Mental Health

“Dear [Supervisor’s Name],

I’m writing to formally resign from my position at [Company Name], effective [date]. I’ve made the difficult decision to step back from my professional responsibilities to focus on my mental health. This step is crucial for my well-being and recovery.

I want to express my sincere gratitude for the support, opportunities, and growth I’ve experienced at [Company Name].

To ensure a smooth transition, I will do my best to hand over my responsibilities during my remaining time here. Thank you for your understanding during this personal time.

Best Regards,
[Your Name]“

Example 6: Resignation Due to Early Retirement

“Dear [Supervisor’s Name],

I am writing to formally resign from my position at [Company Name], effective [date], as I have decided to take early retirement. The decision was not easy, but after careful consideration of my personal circumstances, I believe it’s the right step.

Working at [Company Name] has been a privilege. I’m grateful for the experiences, opportunities, and relationships I’ve gained here. During my remaining time, I’m committed to assisting in any way to ensure a smooth transition.

Thank you for your understanding, and I wish [Company Name] all the best.

Sincerely,
[Your Name]“

Example 7: Resignation Due to Career Change

“Dear [Supervisor’s Name],

I am writing to formally resign from my position at [Company Name], effective  [date]. After a lot of reflection, I’ve decided to take a new direction in my career, one that aligns more with my long-term professional goals.

I am sincerely grateful for the opportunities and experiences I’ve had at [Company Name]. The skills and knowledge I’ve acquired will undoubtedly benefit my future career path.

I’m committed to assisting with the transition process during my remaining time here.

Thank you for your understanding, and I wish [Company Name] continued success in the future.

Best Regards,
[Your Name]“

Example 8: Resignation Due to Personal Priorities

“Dear [Supervisor’s Name],

I am writing to formally resign from my position at [Company Name], effective [date].

I have made the decision to focus on personal priorities at this time. This is a decision I make with a heavy heart, but I believe it’s the right step for me now.

My time at [Company Name] has been incredibly rewarding. The skills, experiences, and relationships I’ve developed have enriched my professional growth tremendously.

I am committed to assisting with the transition during my remaining time. Thank you for your understanding, and I wish everyone at [Company Name] the best.

Sincerely,
[Your Name]“

Example 9: Resignation Due to Spousal Relocation

“Dear [Supervisor’s Name],

I am writing to formally resign from my position at [Company Name], effective [date]. My spouse has received a significant job opportunity in a different city, and we have decided to relocate as a family. The decision wasn’t easy, but we believe it’s the best move for our family at this time.

I am immensely grateful for the opportunities and growth I’ve experienced at [Company Name]. I will take the skills and knowledge gained here into my next professional venture.

In the following weeks, I am more than willing to assist in the transition process to ensure minimal disruption.

Thank you for your understanding, and I wish [Company Name] every success in the future.

Best Regards,
[Your Name]“

Example 10: Resignation Due to Personal Development

“Dear [Supervisor’s Name],

I am writing to formally resign from my position at [Company Name], effective [date]. I’ve decided to take some time off to focus on personal development and explore avenues that will foster my growth and interests.

I appreciate the experiences and opportunities that [Company Name] has provided me, which will undoubtedly serve me well in my future endeavors. I am ready to help ensure a smooth transition during my remaining time here.

Thank you for your understanding. I look forward to staying in touch and wish everyone at [Company Name] the best.

Best Regards,
[Your Name]“

Frequently Asked Questions

What happens if I leave without providing a resignation letter?

Leaving a job without providing a resignation letter (a practice sometimes known as job abandonment) can have several negative repercussions, both immediate and long-term:

Professional reputation: Leaving without proper notice can reflect poorly on your professional conduct. This can affect your reputation within your industry and potentially impact future employment opportunities.

Job references: Your actions at the end of your employment can significantly impact the kind of references you receive from your employer. Departing without notice might lead to a less favorable reference or no reference at all.

Final paycheck and benefits: Depending on local labor laws and your employment contract, abruptly leaving a job might lead to forfeiture of certain benefits. For example, you may lose out on accrued vacation pay or severance benefits.

The key here is to treat your departure as a critical part of your job role. Even if circumstances aren’t ideal, providing a formal resignation letter can help ensure you leave on the best terms possible.

What should I do if my employer asks me to leave immediately after submitting my resignation?

This can happen in some industries or companies. If you’re asked to leave immediately, remain professional and comply with the request. Make sure to clarify matters related to your final paycheck, benefits, and any other administrative details.

What happens if my employer doesn’t accept my resignation?

In most jurisdictions, an employer cannot refuse a resignation; once you’ve submitted your resignation, it’s a final decision. However, they may try to negotiate a different notice period or ask you to reconsider if your role is critical to the organization.

How can I handle a counteroffer from my employer after submitting my resignation?

Handling a counteroffer from your employer after you’ve submitted your resignation can be a tricky process. Here are some steps you could consider:

Evaluate the offer: Take time to carefully review the details of the counteroffer. Compare it to your reasons for leaving and your new opportunity. Does the counteroffer adequately address the issues that prompted you to resign?

Consider long-term implications: Look beyond immediate benefits like a salary bump or an immediate promotion. Think about your long-term career goals. Will staying at your current job help you achieve those goals, or could it potentially limit your growth?

Reflect on your work environment: If your decision to leave was prompted by factors such as work culture or issues with management, consider whether a counteroffer will change these aspects.

Communicate your decision clearly: Whether you accept or decline the counteroffer, it’s important to communicate your decision professionally and succinctly to your employer.

What is an “immediate resignation,” and when is it appropriate?

An “immediate resignation” is when an employee resigns without providing the standard notice period. It’s usually in extreme circumstances, such as a health crisis, a hostile work environment, or other severe personal reasons. 

It’s generally best to avoid immediate resignation if possible, as it could leave your employer in a difficult position and potentially burn bridges.

How do I handle questions about my resignation from coworkers?

How much information you share with coworkers is entirely up to you. Here’s how you can approach it:

– Determine beforehand how much information you’re comfortable sharing. It’s perfectly okay to keep details private.
– Avoid negative remarks about the company or colleagues. Frame your reasons professionally if you choose to share.
– If colleagues push for more details, politely but firmly decline further discussion.
– Regardless of your reasons for leaving, expressing thanks for the work experience can help maintain positive relationships.

Conclusion

Remember, honesty and professionalism are essential. It’s all about finding a balance between sharing your reason for leaving without oversharing and always expressing gratitude for the experience. 

Use the examples provided as a guide, but remember to add your own touch. Life is full of changes, and this is just another step in your journey. Here’s to new beginnings and exciting opportunities ahead!

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